How to Create a Shopify Staff Account and Set Permissions (Step-by-Step Guide)

A “staff account” on Shopify allows extra users (like employees or agencies) to access your store’s admin without sharing your personal login.

Staff accounts can create their own email and password which aids in tracking activity and account security.

Depending on the permissions you grant, staff members can:

• Manage orders and products
• Edit store themes
• Handle marketing and discount codes
• View reports and analytics
• Access apps or integrations
• Manage settings or billing (if allowed)

Shopify’s role-based access system ensures every user only sees and does what’s necessary for their job.

Creating a staff account only takes a few minutes. Here’s how:

One of the simplest — but possibly the most effective — ways to help protect your store and improve collaboration is to create Shopify staff accounts with the correct permissions.

Following these steps will help to ensure that:

• Each team member has the appropriate access.
• Sensitive information is kept secure.
• Store operations are structured and in the open.

As you grow your Shopify business, it is even more critical to manage access appropriately; unlike a ramp that leads to restricted access, think of permissions as ways to improve efficiency and trust in your team.